Required Documents for Branch Registration

1. Petition

• Signed by the authorized person(s) with the company seal.
• If signed by proxy, attach the original power of attorney or a notarized copy.
• Include tax office, branch name, capital, head office, opening date, NACE code, and a declaration of accuracy.

2. Establishment Notification Form

• One completed and signed copy by the authorized person.

3. Chamber Registration Declaration

• Signed by the authorized person(s) and includes representatives’ photographs.

4. Resolution of the Head Office’s Authorized Body

• Decision authorizing branch opening and appointing a Turkey-based representative.
• Provide a notarized copy.

5. Power of Attorney

• If full representation authority is not specified in the branch resolution, submit a separate power of attorney.

6. Letter from the Competent Authority of the Country of Origin

• Confirms the company has met the conditions for opening a branch and lists required registration documents.

7. Documents for Branch Registration in the Country of Origin

• Submit a notarized copy of the relevant documents.

8. Certificate of Current Company Records

• Include the parent company’s current registration records and a certified copy of its articles of association.

9. Declaration Signed by the Head Office Representatives

• Include parent company details (name, type, activity, capital, registration number, governing law, EU status, website).
• Provide branch details (name, allocated capital, representative information).

10. Approval or License from Relevant Authorities

• Required if branch opening is subject to specific permits or approvals.

11. Notarized Passport Copies of Foreign Representatives

• Submit notarized Turkish translations of passport copies for foreign representatives.

12. Signature Declarations

• Prepared according to TTK Article 40 for the branch representatives.

Branch Naming Guidelines

• The first branch in Turkey must include “Merkez Şubesi” in its name, e.g., X Company GmbH Merkezi Almanya İstanbul Merkez Şubesi.
• Subsequent branches should omit “Merkez” in their names.

Address Change Procedure for a Foreign-Based Company’s Branch in Turkey

Required Documents

• Petition: Signed by the authorized person(s) with the company seal or power of attorney.
• Notarized Copy of Address Change Resolution: Issued by the parent company or Turkish branch. Certified by the Turkish Consulate or apostilled with a notarized Turkish translation.

Appointment of Branch Manager for a Foreign-Based Company

Required Documents

• Petition: Signed by the authorized person(s) or by proxy.
• Notarized Copy of the Appointment Resolution: Issued by the parent company.
• Signature Declaration of the Branch Manager
• Notarized Passport Copy and Tax Number (if foreign): Include notarized Turkish translations of the passport and tax number document.
• Acceptance Letter from the Branch Manager: Confirming acceptance of the role.

Capital Increase Process for a Foreign-Based Company’s Branch

Required Documents

• Petition: Signed by the authorized person(s) or proxy.
• Notarized Copy of the Capital Increase Resolution: Issued by the parent company.

Liquidation Process for a Foreign-Based Company’s Branch

Initiation of Liquidation

• Petition
• Notarized Copy of the Liquidation Decision: Issued by the parent company.
• Signature Declaration of the Liquidator
• Acceptance Letter from the Liquidator

Completion of Liquidation

• Petition
• Notarized Copy of the Liquidation Balance Sheet Approval Decision: Issued by the parent company’s authorized body.
• Final and Definitive Balance Sheet: Signed by the liquidator and approved by the parent company.